Candidates who are prevented from sitting the final examination through no fault of their own, or who consider that their performance in the final examination will be seriously impaired, may make applications to the Registrar for consideration for the award of Aegrotat Pass, Compassionate Pass, or to sit a Special Examination.
The application should be made on the form provided, as soon as possible, and normally before the examination or examinations being held. The applications should be supported by such evidence, as the Registrar shall require. (Application forms are available from the Academic Office).
Application for Aegrotat Pass
- Candidates who are prevented by illness or injury from presenting themselves at the final examination, or who consider their performance in the examination will be seriously impaired by illness or injury may apply for an aegrotat pass.
- An aegrotat pass, which is ungraded, is given with the approval of the Senate, under the following conditions:
- that normally before the examination the candidate furnishes to the Registrar a certificate (on the form provided) from a registered medical practitioner, stating:
- that the medical examined the candidate on a certain date;
- that in the medical practitioner’s opinion the candidate was unable through illness or injury to sit for the examination, and that the candidate’s performance in the examination was likely to have been seriously impaired by illness or injury; and
- The nature of the illness or injury in sufficient detail to make it clear that the candidate was not responsible for the said disability, and in a form suitable for submissions in cases of doubt to a medical referee.
- That the candidate’s University teachers certify that the quality of the candidate’s work in the relevant course or courses was in their opinion clearly worthy of a pass; ” Clearly Worthy of a Pass” in this regulation shall mean, “having achieved a mark normally equivalent to a grade of B in the coursework”.
- That the quality of any work which the candidate has completed the examination, including work in papers not affected by illness or injury, be taken into account: and
- That the registered medical practitioner referred to in (a) above shall normally be the University Medical Officer and in any situation where this is impracticable, the University Medical Officer shall be consulted as soon after as possible.
- In considering applications under this regulation, it will also be permissible to take into consideration the effect of any illness or injury on the candidate’s performance during the semester.
Application for Compassionate Pass
- Candidates who are prevented from sitting the final examination by exceptional circumstances beyond their control and other than their own illness or injury, or who consider that their performances in the examination will be seriously impaired by the same circumstances may apply for a compassionate pass.
- A compassionate pass, which is ungraded, is given the approval of the Senate under the same conditions (with the necessary changes) as those appearing in paragraph (b) and (c) of the regulations for Aegrotat Pass.
- In considering applications for a compassionate pass, it will also be permissible to take into consideration the effect of any exceptional circumstances beyond the control of the candidate other than the candidate’s own illness or injury or the candidate’s performance during the semester.
- Candidates may sit a special examination under the following conditions:
- they may apply to sit a special examination rather than be considered for the award of an aegrotat or compassionate pass, subject to compliance with the same conditions (with necessary changes) as those in paragraphs (b) and (c) of the regulations for Aegrotat Pass.
- If the Senate, on the recommendation of the School concerned, requires the candidate to sit such an examination not withstanding the fact that the candidate may be eligible for the award of an aegrotat pass or a compassionate pass.
- Where a candidate sits a special examination under the provision of either (1) (a) or (1) (b) above, that candidate cannot be subsequently considered for an aegrotat or a compassionate pass in that course in that semester.
- Where a candidate sits a special examination under the provision of (1) (a) above, an examination fee of $20 per examination shall be paid by the candidate before the examination can be arranged.
- There is no examination fee if the candidate sits a special examination under the provision of (1) (b) above.
- The final assessment of student sitting a special examination will be based on both course work and examination will be graded.
- If a student is permitted to sit a special examination, the University shall decide when the examination shall be held.
- Only in special circumstances will students who have passed the course work be allowed to re-sit the examination when the course is offered next.